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Excel to PDF

Convert Excel to PDF: A Step By Step Guide

Do you have an Excel that you would like to send to someone or upload somewhere as a PDF

You might think that it's a complicated process, but converting your Excel to a PDF is actually pretty easy. But it's just not clear how you do it. 

There are different ways of converting excel to PDF files from one format to another, and Google will help you find some third-party apps that can do this for you. 

But if you're not comfortable downloading additional software and prefer to keep things simple, this step-by-step guide on converting Excel to PDF will come in handy. 

We'll show you exactly what tools you need and the exact steps to convert Excel to PDF in no time. Let's get started!

But, before telling you complicated steps to convert excel to PDF, you can just use MiniTools Excel to PDF converter for free and convert any excel files to PDF in a matter of seconds.


How to convert Excel to PDF by step by step?

To do this,

  1. Open the "Excel to PDF" tool.
  2. Click on "choose file."
  3. Select your "Excel file" from your computer.
  4. Then, click "open" or "upload the file."
  5. And click on the "convert button."
  6. Boom!💥 Now your PDF file is ready.
  7. Now click on the "download file button."
  8. Select a place on your computer and store your PDF file.

The process was too easy, wasn't it? 😃


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How to Convert Excel to PDF By  Microsoft Excel to PDF converter?


Step 1: Find and download the Microsoft Excel to PDF converter.

First, you'll want to find the Microsoft Excel to PDF converter. It's a free tool you can download directly from Microsoft. 

To find it, just go to Microsoft's website and search for "Convert Excel to PDF."

You'll see a few search results, but make sure you click the one that says "Office 365 Subscribers". That's the one that lets you convert Excel to PDF without any additional software. 

Once you've found the suitable converter:  

  1. Click the "Download" button to download your document. 
  2. After you've downloaded the file, Open your "Downloads" folder.
  3. And then double-click on it to open the file. 


Step 2: Open your Excel file and export it as a PDF

Start by opening your Excel file. However, you can utilize a file you've already made or make a new one. 

  1. Once it's open, select "File" from the top menu 
  2. And click "Export as PDF." 


A new window will pop up with two options: 

  1. Change the file's name: Select this option if you want to give your file a different name. For instance, if your actual file is called "Products," you can change it to "Products Report." 
  2. Save as type: Select this option if you like to convert your file to a different file type. You can choose between "Excel Workbook" and "PDF."


Step 3: Review your exported PDF file

Once you're done, your file appears in the "Recent Files" section of the "Export as PDF" window. 

  1. Click on it, and you'll be able to review your file. 
  2. Then click "Export" to save the file. 
  3. And the "Export as PDF" window will let you understand where the file is stored. 


You can also see a preview of your file, including the fonts and spacing. If you want to see the fonts:  

  1. Click on "Open" to open the file
  2. Once you've checked the file, Click "Save" to save the file to your computer. 


Step 4: Repeat with additional Excel files.

Once you've converted your first file, you can repeat this process for additional Excel files. 

Start by opening the file you want to convert and select "File" or "Export as PDF." 

If you need to make any changes:

  1. Click "Change" if you're using the same file or "Save as type" if you want to convert it to a different file type.
  2. Click "Export" to save your file.
  3. Repeat this process for each file you want to convert. 


How can I convert from Excel to PDF?

If you want to convert a single Excel file to a PDF quickly:  

  1. Select "File" from the top menu and click "Print." 
  2. Next, click "Change destination" and select "PDF." 
  3. If you want to convert a range of cells, select "Home""cells." 
  4. Then Select "Edit""Copy." 
  5. Next, select “Home” “Edit” “Paste”. 
  6. Click “File” “Print” “PDF” “Change destination” “PDF”. 


How do I convert Excel to PDF without a Converter?

First, create a new document in Excel by:  

  1. Selecting "File""New." 
  2. You can also write a title and then select "OK." 
  3. Next, select “File” “Save as” “Microsoft Word” “Other formats” “PDF”. 
  4. Make sure you don't select "Word," as this will make a new document. Select "OK" to confirm.


What is the best Excel to PDF converter?

The best Excel to PDF converter will depend on what other features you want besides just converting an excel file to PDF. 

However, if you want a free Excel to PDF converter with the best quality, then is the best choice for you.

As it is free forever, you don't need to signup for anything or go through time-consuming steps.


Why should you Convert Excel to PDF?

If you plan on sending your files to someone else or you want to keep them in cloud storage, converting them to PDF is a good idea.

If you want to be able to collaborate and make changes on the same file, converting to PDF is also a good idea. You can also convert it to a Word document and make sure you select "Save as a copy" so that your original file doesn't get changed.


What are the advantages of converting Excel to PDF?

Excel are great for storing data but isn't as useful for sharing that information with others. But, PDFs can easily be viewed and printed by anyone. They're also easy to share online and can be accessed on any device. 

So, if you're working in an office or an environment where you need to send or share documents with other people, converting your Excel to PDF will make the process easy and quick. 

This makes the files much more accessible and easier to share as they will be as big as a few KBs in size and don't take too much space to store.



Converting Excel to PDF is easy, and there are plenty of ways to go about doing it. We recommend using Excel to PDF converter. 

It's so easy to utilize and works with PCs, Mac, or any device. However, you can also use our conversion tips to learn how to convert Excel to PDF quickly and easily. 

If you use Excel files regularly, it's a good idea to convert them to PDF. This makes them easier to share, view, and print. It also makes them safer since they aren't as easily editable. 

Excel files can be beneficial if you know how to use them properly, but they aren't always the easiest to work with. Converting them to PDF can make them much more available to other people. 


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Our mission for MiniTools is to offer you all the digital marketing tools for free forever. So, if you love using our best free online web tools, you may want to check out some other awesome tools as well. 

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